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Healthcare institutions need specialized language solutions that meet rigorous medical standards while ensuring seamless patient care delivery. Language barriers present critical challenges to effective treatment delivery. Our Medical record translation services are specifically designed to address these complex healthcare communication needs.
Our certified translation services provide HIPAA-compliant documentation with worldwide acceptance. Vanan Services delivers ATA-certified translators who possess medical field expertise, and you receive reliable translations backed by ISO standards. While only 13% of US hospitals meet all language service compliance requirements, our subject matter experts ensure your facility exceeds regulatory expectations.
We deliver FDA-compliant, secure processing through confidential & secure services with 24-hour turnaround options. Need urgent support? Our user-friendly platform connects you instantly with specialists who understand that accurate certified medical records can reduce patient costs by up to 45%. Trust our human translation expertise to bridge communication gaps effectively.
Get competitive pricing starting at just $0.10 per word for document translations, $25 per page for vital records, and $7.00 per minute for audio translations. Contact us at 1-800-230-7918 for your free instant quote and discover exactly what your project will cost.

Medical Document Types We Translate
Healthcare facilities require comprehensive translation services for diverse medical documentation types. From vaccination record translations to medical report conversions and health insurance claim processing, we understand your urgency. Our expert linguists handle lab results, diagnostic reports, prescription details, medication instructions, and pharmacy documentation with precision.
With healthcare facilities processing 40-50 million pages annually requiring translation, we ensure handwritten document translation maintains original accuracy. Why struggle with formatting issues? Our formatting & layout retention preserves critical document structure, while digital & physical copy delivery meets your workflow needs.
Laboratory results represent 20-25% of translation volume, demanding extreme precision in numerical values. Our certified translators deliver 99% accuracy for critical documents, ensuring patient safety remains paramount.

Essential Medical Record Documents We Translate
Patient Medical Records - Complete health histories, treatment summaries, and ongoing care documentation
Diagnostic Reports - X-rays, MRI scans, CT scans, ultrasound reports, and imaging study results
Laboratory Test Results - Blood work, urine analysis, pathology reports, and microbiological findings
Prescription Documents - Medication orders, dosage instructions, and pharmaceutical guidelines
Vaccination Records - Immunization certificates, vaccine schedules, and booster documentation
Surgical Reports - Operative notes, post-surgical instructions, and recovery protocols
Discharge Summaries - Hospital release documents, follow-up care instructions, and treatment outcomes
Insurance Claims - Medical billing documents, coverage verification, and reimbursement forms
Consent Forms - Treatment authorization documents, HIPAA forms, and patient agreement papers
Mental Health Records - Psychiatric evaluations, therapy notes, and psychological assessment reports
Emergency Medical Records - Ambulance reports, emergency room documentation, and urgent care notes
Specialist Referrals - Consultation requests, specialist recommendations, and transfer documentation
Medical Device Documentation - Implant records, prosthetic fitting reports, and equipment manuals
Rehabilitation Records - Physical therapy notes, occupational therapy reports, and recovery progress documentation
Pharmacy Records - Medication dispensing logs, drug interaction warnings, and pharmaceutical histories
Wondering how your certificate of translation will look like?

Medical Record Translation for Immigration & Visa Applications
Navigating immigration paperwork can feel overwhelming, especially when your visa or green card application depends on properly translated medical documents. Worried about USCIS rejections due to translation errors?
With over 525,000 annual immigration medical assessments requiring translation, you're not alone in needing reliable immigration medical translation services. Federal regulation 8 CFR 103.2(b)(3) demands precise certification statements - missing these causes months of delays.
Essential Immigration Documents We Translate
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Medical records
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Vaccination certificates
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Birth certificates
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Marriage certificates
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Police clearances
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Academic transcripts
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Death certificates
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Divorce decrees
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Adoption papers
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Military records
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Employment letters
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Bank statements
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Tax returns
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Passport copies
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Driver's licenses
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Court records
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Affidavits support, and more.
Our certified notarized translations meet strict USCIS requirements, ensuring your application moves forward smoothly. You'll receive accurate translations that comply with all federal standards, preventing costly rejections.
Facing tight deadlines? Our rush delivery service processes your documents within 2-24 hours, so you never miss critical submission dates. We understand that your future depends on getting this right the first time.






Women's Health Medical Records Translation Services
Specialized reproductive healthcare documentation requires precise translation that respects cultural sensitivities and medical accuracy. Managing complex gynecology records and obstetrics documentation for international patients requires specialized expertise. Our translators understand that pregnancy and mammography reports demand flawless accuracy, especially when 25 million Americans have limited English proficiency and many seek reproductive care.
Healthcare providers, medical facilities, and international patients requiring women's health services. With quality checks ensuring HIPAA compliance and cultural appropriateness, Vanan Services delivers translations that protect patient privacy while maintaining medical precision.
We handle various documents including:
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Prenatal records
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Ultrasound reports
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Surgical notes
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Lab results
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Treatment plans
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Fertility reports, and more.

Our project manager support coordinates seamlessly with your healthcare team, understanding that language-discordant clinicians overestimate patient comprehension in 22% of cases.
(Birth Certificates, Marriage... )

Medical Record Translation Covering Multiple Languages Globally
Healthcare organizations worldwide need comprehensive language solutions that break down communication barriers between patients and providers. Are you struggling to find reliable translators for your diverse patient population?
Our specialized team handles medical records in different languages. With over 100 languages available, we serve healthcare facilities treating patients from every corner of the globe.
Popular Languages for Medical Record Translation
You get 24/7 customer support ensuring urgent medical translations never wait. Our affordable prices make quality translation accessible, while bulk order discounts all students and NGOs support educational and humanitarian missions.
Every project includes a comprehensive NDA protecting sensitive patient information. Since Spanish dominates medical translation requests globally with 94% machine translation accuracy, our human experts ensure your documents exceed automated standards. Translation Memory systems reduce your costs by up to 50% while maintaining consistency across all medical documentation.
Spanish–English Medical Record Translation Services Case Study
Client Information
Client Industry: Healthcare (Hospital Network)
Location: Houston, Texas, USA
File Information
File Type: PDF medical records
Page Count: 120 pages
Goal
The client—a major hospital network in Houston—required high-quality translation of comprehensive patient medical records from Spanish into English. Their objectives were to ensure full compliance with U.S. healthcare regulations, maintain absolute accuracy of clinical terminology, and facilitate seamless information exchange among multi-disciplinary care teams.
Key Challenges
Specialized Terminology: Ensuring correct translation of clinical terms (e.g., pharmacology, surgical procedures, lab results).
Handwritten Notes: Deciphering physicians’ handwritten annotations with variable legibility.
Confidentiality Requirements: Adhering to HIPAA standards for protected health information.
Volume & Consistency: Managing a large batch of 120 pages with consistent style and terminology throughout.
Speakers & Languages
Speakers: N/A (written records)
Languages: Source—Spanish; Target—English
Delivery Time
Project Duration: 2 weeks
Strategy
Terminology Glossary Creation: Compiled a custom glossary of key medical terms in collaboration with the client’s clinical staff.
Specialist Assignment: Engaged bilingual translators with certified backgrounds in medical translation.
Quality Assurance Workflow: Implemented a two-step review: initial translation followed by back-translation and editing by a second specialist.
Secure File Handling: Utilized encrypted file transfer protocols and secure internal servers to maintain HIPAA compliance.
Results
Accuracy: Achieved 99.8% terminology precision, as verified by the client’s clinical auditors.
Efficiency: Completed translation of all 120 pages within the 2-week timeframe.
Compliance: Passed internal HIPAA audits with zero findings.
Operational Impact: Enabled the hospital network to expedite patient referrals and second-opinion reviews by 30%.
Testimonial
“The team’s attention to detail and understanding of medical terminology were exceptional. Their timely delivery has greatly improved our interdisciplinary workflows.” — Director of Health Information Management, Healthcare Industry
We maintain strict HIPAA compliance with comprehensive NDAs for all translators. Patient information is always encrypted, secured, and permanently deleted after translation completion to ensure complete patient confidentiality protection.