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Verbatim Transcription Services for Accurate and Clear Communication
Experience accurate and detailed verbatim transcription services with fast turnaround, confidentiality, and expert handling of all industries.
Transcribed over 850,000 minutes.
Native Transcribers
Rush & Super Rush
Confidential
99% Accuracy
Reliable and Affordable Verbatim Transcription Services
Verbatim transcription ensures precise and reliable documentation across industries, capturing every word and sound exactly as spoken. Vanan Services offers flexible options, including full verbatim, intelligent, and edited transcription, tailored to your specific needs.
To require a clean, polished transcript or a more detailed, partial verbatim transcription, we provide high-quality services at competitive rates.
Conversation analysis researchers rely on verbatim transcripts to study turn-taking patterns, which occur every 2-3 seconds in natural dialogue. Our professional team caters to these needs and delivers both standard and non-verbatim transcripts with meticulous attention to detail.
You can count on us for accurate, efficient, and affordable transcription that meets the demands of your project, ensuring every detail is captured with precision. Our prices start at $1 per minute for general transcription & $2 per minute for legal transcription. Reach us at
1-800-230-7918 and get a free quote!
Our Clients
Easier to Read Verbatim Transcripts for Better Understanding and Clarity
Clear, easy-to-read transcripts make a big difference when it comes to effective communication and comprehension in various fields. Our certified transcription services are designed to prioritize both clarity and accuracy, ensuring the final product is accessible and straightforward.
With a skilled team of professional transcriptionists, including US-based and regional transcribers, we deliver consistently high standards on every project. Plus, our services are not only high-quality but also cost-effective, with customizable transcription options tailored to fit your specific needs.
Our goal is to provide transcripts that are accurate and easy to understand, helping you better utilize your data. We’re flexible and committed to meeting your unique requirements, ensuring you get exactly what you need every time. We offer special discounts on bulk orders, with additional reduced rates for students and NGOs.
How does it Work?
We have a quick & efficient ordering process that allows you to place an order without much hassle.
Have a look at our samples & clear your doubt about our accuracy.
Certified Verbatim Transcription Services with Compliance
Certified verbatim transcription services ensure the highest levels of precision and compliance for your transcription needs. Our services meet strict ISO standards and are performed by transcribers with 7+ years of experience, guaranteeing that each transcript adheres to industry-specific guidelines.
If it’s for legal, medical, corporate use, or even post-production transcription needs in media projects, our certified transcribers provide reliable, error-free documentation.
Our transcription services also extend to podcasts, webinars, interviews, and conferences, ensuring that every episode is transcribed accurately, making your audio content accessible and searchable.
Every transcript undergoes rigorous quality checks and compliance with both internal and external regulatory requirements. By leveraging our verbatim transcription services, you can trust that your sensitive documents are handled with care and delivered with guaranteed accuracy.
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Verbatim Transcription Services for Legal Records
Accurate legal verbatim transcription is essential for creating reliable legal records. Our legal transcription services ensure every word and detail is captured exactly, whether it's for court transcription services, legal transcripts, or court documents.
We handle sensitive cases, including depositions & other court & legal proceedings, with strict confidentiality, reinforced by NDAs.
Our professional team understands the importance of accuracy in the legal field, ensuring that your legal transcripts are delivered with meticulous attention to detail. With our expertise in legal verbatim transcription, you can trust us to provide high-quality, secure services that meet the demands of your legal documentation needs.
Below are essential legal documents that benefit from legal verbatim transcription services, each serving a crucial role in the legal process:
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Court Transcripts – Capture verbatim records of everything said during court proceedings, ensuring a detailed and accurate reference for legal cases. - Deposition Transcripts – Provide exact word-for-word documentation of pre-trial testimonies given under oath, vital for preparing legal strategies.
- Arbitration Hearings – Document the entire arbitration process, preserving the exact exchange between parties for future reference.
- Legal Agreements – Accurately transcribe contracts and agreements to capture every legal term and condition for binding legal documentation.
- Affidavits and Statements – Verbatim transcriptions of sworn statements, used as evidence in court and legal investigations.
- Interrogation Records – Document verbatim the questions and responses during interrogations for use in legal proceedings.
These documents are crucial for maintaining accurate legal records, and our legal verbatim transcription services ensure they are transcribed with precision and confidentiality.
In legal contexts, verbatim transcripts are often the only accepted form of documentation. They provide an exact representation of court proceedings, depositions, and witness testimonies, ensuring that no detail is overlooked. We capture every word and sound exactly as spoken, including pauses, stutters, fillers, and non-verbal sounds like “uh” or “um to make it more relevant.
A law firm defending a medical malpractice case required a verbatim transcription of a 6-hour deposition. Every "um," "uh," and incomplete statement mattered for credibility assessment. Our reliable transcripts helped attorneys identify inconsistencies in witness testimony, ultimately contributing to a favorable settlement for their client. With over 10 years of established presence in the industry, our company brings proven reliability and deep market knowledge to every project.
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Input Formats
M4A, MOV, AIFF, MP4, MP3, DVF, TXT, PDF, DIVX, DOC, MPEG, WMV, DSS, and RTF.
Output Formats
.docx, .pdf, and many other custom file formats.
Court Transcription Services for Precise Legal Proceedings Documentation
Our court transcription services ensure precise documentation of legal proceedings, capturing every word accurately for use in court transcripts. We offer certified transcription that meets the highest legal transcription standards, delivering error-free legal transcription for trial transcription, appeals transcription, and legal depositions transcription.
Our team is experienced in handling transcription for court cases, ensuring flawless legal transcripts that adhere to all legal requirements for transcription. With a commitment to legal transcription accuracy, we provide court-approved transcription that is both reliable and comprehensive, ensuring that every detail is properly recorded for legal proceedings.
Our court transcription services are designed to handle even the most complex legal cases, ensuring that your transcripts are delivered with precision and in compliance with all legal standards. Trust us for dependable, court-ready transcription every time.
Verbatim Transcription Services for Academic Needs
Academic verbatim transcription services play a crucial role in capturing lectures, seminars, and research discussions with precision. Our services handle content spoken in multiple accents, ensuring that every word is transcribed accurately, regardless of the speaker's origin.
If you're documenting classroom interactions, interviews, or research materials, we provide reliable transcription that meets the specific needs of educational institutions.
Additionally, with our 24/7 customer support, you can access our services at any time, ensuring your projects stay on track. Our team is dedicated to delivering high-quality transcription services for all your academic needs, helping you maintain clear and accurate educational documentation.
Here are some common types of academic content that benefit from verbatim transcription services:
- Lectures – Detailed transcription of classroom or seminar discussions for later review and study.
- Research Interviews – Accurate verbatim transcription of interviews with experts or participants for research purposes.
- Dissertations and Theses – Documenting recorded oral defenses or presentations of academic research.
- Academic Conferences – Transcription of panel discussions, speeches, and presentations from scholarly events.
- Focus Groups – Capturing discussions from research or study groups for data analysis.
- Seminars and Workshops – Transcription of interactive sessions for educational use and future reference.
- Oral Histories – Documenting interviews or personal narratives for academic research and archives.
For academic researchers, verbatim transcription offers a thorough, word-for-word record of interviews, focus groups, and discussions, enabling more accurate data analysis and interpretation of study findings.
A PhD researcher at Stanford University required verbatim transcripts of 15 qualitative interviews for her dissertation on linguistic patterns in multilingual communities. Every pause, hesitation, and speech marker was critical for her analysis. Our transcriptionists captured these nuances clearly, enabling her to publish findings in a peer-reviewed journal.
Highly Confidential Verbatim Transcriptions for Secure and Private Data
High confidentiality transcription is essential for handling sensitive data securely and privately. With robust document control policies in place, sensitive information is safeguarded at every step. Ensuring confidentiality assurance, all documents go through thorough proofreading to maintain both accuracy and security.
We offer online spanish transcription to guarantee that Spanish-language documents are handled with the same confidentiality and relevance as those in any other language. These services are designed to protect your data while providing reliable, relevant transcription.
Each document is treated with the utmost care, guaranteeing the secure handling of confidential information from start to finish.
For businesses requiring secure transcription, high standards of accuracy and confidentiality are maintained throughout the process. The kinds of documents and industries that often demand strict confidentiality in transcription services are outlined below:
- Medical Records – Patient information, diagnoses, treatment plans, and test results, requiring strict privacy under HIPAA and other regulations.
- Legal Documents – Confidential court proceedings, depositions, legal agreements, and privileged communications between clients and attorneys.
- Financial Records – Transcription of sensitive financial statements, audits, and tax documents that require high security and accuracy.
- Business Contracts – Corporate agreements, mergers, acquisitions, and other sensitive business dealings that demand confidentiality.
- Intellectual Property – Patents, research documents, and proprietary business strategies that need protection from public disclosure.
These document types are often transcribed under strict confidentiality protocols, ensuring data security throughout the entire transcription process.
We are Experts in Multiple Languages
Our certified language experts serve individuals & businesses from various industries in over 100 languages.
Spanish
Japanese
Arabic
French
Russian
German
Italian
Chinese
Korean
English
Greek
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Our Services
We offer certified transcription services to lawyers, law firms, students, and other businesses.
Accurate Verbatim Transcription for Flawless Documentation
Accurate verbatim transcription is crucial for creating flawless documentation that captures every word and nuance. Verbatim transcripts capture over 20 types of non-verbal cues, including laughter, pauses, stutters, false starts, and background sounds. Our services ensure precision with features like speaker identification and a strong emphasis on delivering 99% accuracy.
We provide flexible turnaround times, including rush services, same-day delivery, and a guaranteed one-week turnaround for standard projects. For time-sensitive requests, we offer customized solutions to meet your deadlines without sacrificing quality. Count on us for dependable, high-quality transcripts tailored to your schedule and needs.
Verbatim Transcriptions with Advanced Features and Add-Ons
Capturing external sounds and speech patterns is crucial for delivering a detailed transcription that accurately reflects real-life conversations. Our services include background noise transcription and ambient noise transcription to ensure that all external noises captured are documented accurately.
This includes important features such as pauses and paralanguage, ums and ahs, and other verbal habits transcription to create a true representation of speech.
Vanan Services also offers time stamps to help you easily track and review key moments. For urgent needs, our rush delivery options provide turnaround times of within 2 to 24 hours, ensuring you get your detailed transcripts quickly without sacrificing quality. Accurate speech patterns in transcription help maintain the authenticity of the original audio.
There are additional elements that can be added to enrich the content for capturing external sounds and speech patterns in a detailed transcription:
Additional Aspects:
Overlapping Dialogue – Accurately transcribing instances where multiple speakers talk at the same time.
Non-verbal Sounds – Documenting important non-verbal sounds like sighs, laughter, or other relevant noises.
Accents and Dialects – Highlighting and accurately reflecting different accents or dialects in speech.
Volume Changes – Noting changes in tone or volume to reflect emphasis or emotion.
Interruptions and False Starts – Capturing natural interruptions in speech and any incomplete or restarted sentences.
These elements further emphasize the attention to detail required in detailed transcription, particularly when dealing with real-life, complex audio environments. Unlike standard transcription, verbatim transcription captures non-verbal cues such as laughter, sighs, and tone shifts, which can be essential for understanding context, emotion, and intent in spoken communication.
Multilingual Verbatim Transcription Services for Global Reach
Multilingual verbatim transcription services are crucial for businesses and organizations operating globally, ensuring precise and culturally accurate documentation. Utilizing native transcribers with expertise in over 100 languages, including specialized mandarin, and korean transcription—our services provide detailed transcription that captures every linguistic nuance.
For sermon, legal, academic, or corporate content, we ensure the transcription is accurate and true to the original audio, maintaining the integrity of the spoken word.
With a strong focus on language accuracy, our transcribers ensure that the final transcript reflects the specific linguistic and cultural context, offering seamless communication across global markets.
Trusted by 28,700+ Happy Customers
I have been using Vanan Services for many years to transcribe recordings of meetings and webinars. I continue to be surprised at the level of accuracy and fast turnaround times they provide. They do excellent work.
Claire van den Broek
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Excellent service and fast turnaround. The transcription is accurate, well-formatted, and it's great to have certification as well, for court cases. Fast response times!
Marilyn Latham
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Excellent transcription service. They are responsive, always meet or exceed deadlines, provide high-quality, accurate transcriptions at a very economical price. If there's ever a problem, they will work to rectify it immediately.
Case Study: English-Spanish Verbatim Transcription Services for the Healthcare Industry
Client Information
Client Industry: Healthcare
Location: San Diego, California
File Information
File Type & Duration: Audio recordings (5 hours)
Goal
The primary objective was to provide precise verbatim transcription of medical interviews and consultations. These recordings were crucial for creating accurate patient records and improving overall healthcare communication.
The transcription needed to capture all verbal interactions, including technical terminology, without any loss of detail, and to meet compliance standards for healthcare documentation.
Key Challenges
- The medical jargon and technical terms present in the recordings required specialized knowledge for accurate transcription.
- The presence of multiple speakers in the audio recordings made it necessary to distinguish between different voices and ensure clarity.
- Ensuring that the final transcription met the confidentiality and privacy standards in compliance with healthcare regulations.
- The need for a quick turnaround despite the complexity of the project.
Speakers & Languages
Languages: English and Spanish
Speakers: Multiple healthcare professionals, including doctors, nurses, and patients, with varying accents and speech patterns.
Delivery Time
The project was completed in 3 weeks, with an initial draft provided within the first 1 week for client review and feedback. The final version was delivered at the end of the second week, ensuring sufficient time for revisions and final edits.
Strategy
To meet the client's requirements, we employed a two-phase approach:
- Phase 1: Transcription and speaker identification were handled by bilingual transcription experts fluent in both English and Spanish. Special focus was placed on the medical terminology and the proper segmentation of dialogue.
- Phase 2: A second round of quality control was conducted by an experienced editor, ensuring that all transcriptions were accurate and compliant with the necessary confidentiality standards. This included verifying the correct spelling of medical terms and the accuracy of nuanced language used by both professionals and patients.
We also utilized specialized software for time-stamped transcriptions, allowing easier navigation through the audio files.
Results
- 100% Accuracy: The final transcripts met the client’s expectations, providing a word-for-word record of the interviews.
- Timeliness: The project was completed within the agreed timeframe, with all deadlines met.
- Client Satisfaction: The client reported a significant improvement in the quality of their patient records and found the transcriptions valuable for future consultations and reporting.
- Compliance: The final transcripts met all healthcare confidentiality and privacy standards.
Testimonial
"The verbatim transcription services provided were invaluable in enhancing our medical recordkeeping. The attention to detail and accuracy ensured that every aspect of our interviews was captured effectively. We were also impressed by the quick turnaround and professionalism displayed throughout the project."
Frequently Asked Questions
Verbatim transcription is the process of transcribing every word, sound, and nuance exactly as spoken, including filler words, pauses, and background noises. It is crucial for creating precise and detailed records, especially for legal, academic, and professional documentation.
We prioritize confidentiality by adhering to strict document control policies, using secure platforms, and requiring all staff to sign NDAs. Your data is handled with the utmost care to protect sensitive information throughout the transcription process.
We transcribe a wide variety of files, including audio and video recordings. Depending on your needs, Vanan Services offers flexible turnaround times, including rush transcription services, delivered within 2 to 24 hours for urgent projects.
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