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👤 Human Captioners. Not Artificial Intelligence (AI).

E-learning Captioning Services That Make Learning Clear and Accessible for Students

Recorded Course Video · Human Captions · Files for Your Learning Platform

Vanan Services provides 100% human e-learning captioning services for recorded course and training videos, from $1.00/min for English captions and $5.00/min for other languages, at 99+% accuracy, with SubRip (SRT) and Web Video Text Tracks (WebVTT) caption files prepared for your learning management system (LMS). Call 1-800-230-7918.

28,700+ clients served. Captions for universities, schools, corporate training teams, healthcare educators and online course creators.

♿
Accessibility Captioning

Captions produced to
help meet applicable
accessibility requirements

⭐
4.9★ Rating

990+ Google reviews

⚡
2–3 Business Day Delivery

Rush delivery within
2 to 24 hours

✔
17+ Years

Industry expertise

100+
Languages Supported
189K+
Minutes Captioned
150+
Countries Served
24/7
Customer Support


No commitment · Secure & confidential · Broadcast & platform-ready files

🎓 Course launch this week? Rush delivery within 2 to 24 hours. Request rush captioning

Captioning Standards & Capabilities

Closed Captions & Subtitles for the Deaf and Hard of Hearing (SDH)

Speaker labels, sound effects & non-speech audio

Broadcast Caption Standards

Scenarist Closed Caption (SCC) files with Consumer Electronics Association (CEA) 608/708 data available

Streaming & Platform Files

SRT, VTT and platform-ready caption files

Human Timing & Review

Accuracy, synchronization & readability checked

Multilingual Captioning

Human captioners across 100+ languages

Our work has supported projects at
Intel NASA Adobe HP SSA Nuance FedEx Kaiser Permanente Thermo Fisher
Definition of Closed Captioning Service

Need captions for an online course, a training module or a recorded lecture? Here is what e-learning captioning includes, what it costs and how fast it is delivered.

E-learning captioning is timed text of everything said and heard in a course video, including dialogue, speaker names and relevant sounds. It is delivered as a caption file that learners switch on or off in the course player, or burned into the video as open captions.

Captions give deaf and hard of hearing learners the same access to a lesson as everyone else, and help any learner follow technical terms, accents or a video watched without sound. Our human captioners transcribe, time and review every line before delivery. Questions? Call 1-800-230-7918.

Captions produced to help meet Americans with Disabilities Act (ADA), Section 508 and Web Content Accessibility Guidelines (WCAG) requirements

Closed Captions vs Subtitles vs SDH


Type Purpose Content included
Closed Captions Accessibility Dialogue, speaker identification, sound effects and music descriptions
Open Captions Viewing where captions can't be switched on The same text as closed captions, burned into the video so it is always on screen
Subtitles Language translation Translated dialogue without accessibility sound cues (subtitling services)
SDH Captions Accessibility for deaf and hard of hearing viewers Dialogue, speaker identification, sound effects and music descriptions (also offered as SDH subtitling)

For a course in a learning platform such as Canvas, choose closed captions, which learners switch on or off; choose open captions for clips posted where captions cannot be switched on, such as social media. A caption file is timed to the video, while a transcript is a separate text document of the same speech, available through our academic transcription services.

Student is learning effectively with E-learning captioning services that sync captions accurately with lessons.

E-learning Captioning Services for Interactive Online Education

Online learning keeps expanding, and students expect every detail to be accessible. From higher education programs to specialized courses, captions play a huge role in making lessons clear for everyone. Deaf and hard of hearing learners, and learners with learning disabilities, depend on them to fully engage and succeed. Vanan Services ensures every learner has equal access to knowledge, no matter their challenges.

Our captioners bring subject knowledge to every course and deliver accurate, time-synchronized captions. Every caption is timed to the spoken word and checked line by line before delivery, which keeps learners focused on the lesson.

Closed captioning services help ensure that all learners, regardless of their abilities, can fully access educational content.

Pricing starts at $1.00/min for English captions and $5.00/min for other languages. Volume pricing applies from 60+ minutes, with special rates for education, non-profit and healthcare clients. To get started, call 1-800-230-7918 .

When learners need translated text rather than same-language captions, we also offer subtitling in German, Chinese, Japanese, Russian and French, so global learners can follow your lessons.

Types of E-learning Content We Caption:

  • list arrow Online courses and lectures
  • list arrow Training modules and workshops
  • list arrow Recorded webinars and class sessions
  • list arrow Higher education course materials
  • list arrow Corporate learning videos
  • list arrow Educational podcasts and tutorials
  • list arrow Certification and compliance programs
  • list arrow Research presentations and academic talks
  • list arrow Student projects and thesis recordings
  • list arrow Teacher training resources, and more.

ADA.gov lists open and closed captioning among the aids that give people who are deaf or hard of hearing effective communication. Our captioners scale from a single lesson to a full course library.

Address :

Vanan Services, Inc.

224 W 35th St #1206-5,
New York, NY 10001.
(646) 481-2955

Office Hours :

Monday to Friday: 24 hours

Saturday & Sunday: 6 AM to 10 PM

Our online support is available 24/7. For quick assistance, click the button below.

Payment methods
Accepted payment methods
Checks, PayPal, Debit & credit cards, Wire transfer, Square
Service options
Rush and super rush delivery Rush & super rush
Same-day delivery Same-day delivery
24/7 customer support 24/7 Online services
Rush & Same-Day Options Available

Our Captioning Process: 100% Human Captioners

1

Human Transcription

Professional native-language captioners transcribe every word, sound effect, and music cue. No automatic speech recognition is used.

Upload Your File Now →
2

Caption Editing & Sync

Human editors time-code every line and verify synchronization, speaker identification, punctuation, and placement.

3

Vanan 3-Pass Quality Assurance (QA)

A senior reviewer checks accuracy, timing and completeness before delivery.

Start your order →

Every caption is created and verified by human captioners. We never deliver machine-generated captions.

Get Your Free Quote in 60 Seconds →

✓ Response within minutes    ✓ Free revisions for 30 days after delivery

Human or Automated Captions: Which Do Online Courses Need?

Courses that learners rely on for access, or that use technical terms, are better served by human captions: automated captions typically reach 85–90% accuracy, with results varying by audio quality and speaker, while our 100% human captioners deliver 99+% accuracy on clear audio.

MethodTypical AccuracyTechnical Course TermsTurnaroundStarting PriceBest For
Automated captions85–90%Often misheard; every term needs checkingMinutes after uploadLower; varies by toolInternal drafts and searchable notes
Human captions (Vanan)99+% on clear audioChecked in context, with your glossary2–3 business days. Rush delivery within 2 to 24 hoursFrom $1.00/min (English), $5.00/min (other languages)Published courses, accessibility needs, technical subjects

Automated captions can be enough for an internal recording that no one depends on for access. For a published course, an accessibility accommodation or a subject full of technical terms, human captions are the safer choice, because automated captions need line-by-line correction to reach the same accuracy.

Are Captions Required for Online Courses?

Often, yes, depending on who publishes the course: public colleges and universities and federal agencies have specific accessibility obligations, and many other course providers caption video under their own policies or the rules that apply to them. Captions help prerecorded video meet applicable accessibility requirements for deaf and hard of hearing learners.

  • list arrow Web Content Accessibility Guidelines (WCAG): published by the World Wide Web Consortium (W3C), WCAG Success Criterion 1.2.2 calls for captions on all prerecorded audio in synchronized media, at Level A.
  • list arrow Americans with Disabilities Act (ADA), Title II: covers state and local governments, including public colleges and universities. The Department of Justice web rule, summarized on ADA.gov, sets WCAG 2.1 Level AA as the standard for their web content and mobile apps. Check ADA.gov for the current compliance dates.
  • list arrow Section 508 of the Rehabilitation Act: applies to federal agencies and the technology they develop, buy or use, and incorporates WCAG 2.0 Level AA, which includes captions for prerecorded video. Section508.gov explains the caption requirements.

Our captions are produced to help institutions meet these requirements, with accurate text, synchronized timing, speaker identification and sound descriptions. Your accessibility office or legal counsel decides what your courses must provide.

Boost Corporate Training Outcomes with Professional E-learning Captioning Services

Corporate training is more than sharing videos. It’s about making sure every employee fully understands and retains the lessons. E-learning captioning services make training accessible, engaging, and effective for everyone, so no one misses a key point. Learners can follow along comfortably, improving comprehension and knowledge retention. Our captioners ensure every employee experiences clear and understandable content.

When training is delivered as video, captions help employees follow the content, including deaf and hard of hearing staff and anyone watching without sound. Our captioners match technical and policy terms to your glossary, so compliance and product training reads correctly. We also caption corporate videos outside your LMS, our lecture captioning services cover recorded classes for academic institutions, and if a module needs translating rather than captioning, see our training module translation.

Customer uses captions with E-learning captioning services to improve staff learning comprehension and quality.

Types of Corporate Training Materials We Caption

  • list arrow Employee onboarding videos
  • list arrow Compliance and policy training
  • list arrow Product and service tutorials
  • list arrow Soft skills and leadership courses
  • list arrow Safety and emergency procedures
  • list arrow Annual performance review, and more.

Our guide on how captioning transforms corporate training videos explains why compliance and onboarding videos are captioned.

Closed Captioning Rates & Turnaround


E-learning captioning is priced per minute of source video, from $1.00/min for English captions and $5.00/min for other languages, and from $11.20/min for caption translation into another language, produced by human captioners to a 99+% accuracy standard. No setup fee, no minimum order. Your exact quote is confirmed in writing within minutes.

Service Starting From What It Is
Subtitle translation (into a different language) $11.20/min Transcription plus translation bundled. See our closed caption translation services
Foreign-language captioning (same-language, non-English) $5.00/min Time-coded captions in the video's own language, across 100+ languages
Burned-in captions (open captions) $5.00/min Captions permanently embedded in the video, for clips played where captions can't be switched on
English closed captions (SRT / VTT / SCC) $1.00/min Same-language, time-coded caption file for your LMS, YouTube, Vimeo or broadcast


Turnaround


Delivery time depends on file duration and language specification. The tiers below apply to English and top major languages, with or without a script; longer files and rare-language projects receive an exact delivery date, confirmed in writing with your quote.

Tier Delivery Rate Impact
Standard 2–3 business days (files up to 60 minutes) Base rate
Rush Rush delivery within 2 to 24 hours +50%
Same-day Shorter projects, on request Quoted

Exact rush time depends on file length, language and audio quality, and is confirmed with your quote.

Ways to lower your cost: provide an accurate transcript, choose a standalone SRT/VTT file instead of burned-in captions, pick standard turnaround, or bundle 60+ minutes for volume pricing.


Ballpark Examples


Project Service Typical Starting Cost
10-minute lesson video, English captions Closed captions (SRT/VTT) from ~$10
30-minute training video, captions burned into the file Burned-in (open) captions from ~$150
20-minute course module, Spanish-language captions Foreign-language captioning from ~$100

Illustrative only, based on clean single-speaker audio and standard turnaround. Your exact quote is confirmed in writing within minutes.

Not sure yet? Start with a free captioning trial. Upload a short clip and see the quality first.

We are Experts in Multiple Languages
Our language experts serve individuals and businesses from various industries in over 100 languages.
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Spanish
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Japanese
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Arabic
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French
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Russian
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German
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Italian
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Chinese
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Korean
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English
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Greek
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Romanian
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Turkish
Client utilizing high quality captions through E-learning captioning services for educational courses.

Why Choose Our E-learning Captioning Services for Your Learning Courses?

Creating online courses takes effort, and you want learners to fully connect with your material. With our high-quality transcription and precise closed captioning, your lessons become clearer and more accessible for every learner who depends on them.

Captions help learners revisit a complex concept: with word-level timing or paint-on captions, a learner can follow each term as it is spoken. For courses taught in more than one language, our closed caption translation services keep every language version in sync with the same master.

Vanan Services provides e-learning captioning that turns complex lessons into learning experiences everyone can follow with ease.

With 17+ years in language services, we caption every type of e-learning material, from short tutorials to full course libraries.

Who Benefits from Our E-learning Captioning?

  • list arrow Educators
  • list arrow Schools
  • list arrow Universities
  • list arrow NGOs
  • list arrow Students
  • list arrow Content creators
  • list arrow Healthcare institutions
  • list arrow Corporate trainers
  • list arrow Professional coaches, etc.

Organizations searching for captioning companies in New York often rely on scalable e-learning captioning solutions like ours to maintain accessibility and compliance.

If you’re working with sensitive content in your courses, our team ensures confidentiality at every step. You can choose captioning styles, such as pop-on, roll-up or paint-on, that fit your teaching approach.

Tight deadline? Rush delivery within 2 to 24 hours is available, and same-day delivery is possible for shorter projects on request. Whether you need verbatim captions, captions for standalone modules or files for several platforms, the process fits your needs.

  • list arrow Accuracy: 99+% on clear audio, with speaker labels, punctuation and time-synced captions.
  • list arrow Workflow: 100% human captioners transcribe, time and review every file. No automatic speech recognition is used.
  • list arrow Quality checks: terminology review, timestamp alignment and a reading speed of 17–20 characters per second.
  • list arrow Revisions: free revisions for 30 days after delivery.

Efficient Captioning Services for E-Learning: Timely & Accurate Delivery

Captioning an e-learning course takes four steps, and standard delivery is 2–3 business days for files up to 60 minutes.

arrow icon Intake: upload video/audio, script (optional), speaker list, glossary

arrow icon Production: transcription, timing, and platform-ready formatting

arrow icon QA: reading speed, line length, spelling, and sync checks

arrow icon Delivery: SRT/VTT/other requested formats for your LMS


Captioning Services for E-learning Courses Support & Assistance

We prepare caption files to the specification of the learning platform you use, ready to upload with each video.

arrow icon LMS support examples: Canvas, Blackboard, Moodle, and Articulate workflows

arrow icon Provide platform-ready caption files for upload and playback

arrow icon Share a short sample caption file on request for review

arrow icon Consistent terminology and style across every module in a course


For Moodle, Blackboard, D2L Brightspace or another platform, tell us which one you use and we prepare the file to its specification.

Which Caption File Formats Work in Canvas and Other E-learning Platforms?

Canvas takes SRT or WebVTT files, Kaltura also takes DFXP (Distribution Format Exchange Profile), and Articulate Storyline 360 also takes SBV and SUB (SubViewer) files; we deliver the file each platform asks for.

PlatformCaption files it acceptsWhat we deliverSource
Canvas (Rich Content Editor)SRT, VTTWebVTT, or SRT on requestInstructure Community
KalturaSRT, DFXP, VTTSRT, DFXP or WebVTTKaltura Knowledge Center
Articulate Storyline 360SRT, VTT, SBV, SUBSRT, WebVTT or SBVArticulate
YouTubeSRT, SBV, WebVTT, TTML (Timed Text Markup Language), DFXP, SAMI (Synchronized Accessible Media Interchange), SCC, EBU-STL (European Broadcasting Union subtitle format) and othersSRT, WebVTT, SBV, SCC or DFXPYouTube Help

Canvas notes that iOS devices display captions in WebVTT format only, so WebVTT is our default for Canvas courses. Each platform's own upload check decides whether a file is accepted, and if a file needs a change, revisions are free for 30 days after delivery.

Multilingual E-learning Captioning Services for Diverse Learners Worldwide

When learners come from different parts of the world, captions create a bridge to understanding. An online course offered in English, Spanish, or any foreign language instantly becomes more accessible to non-native English speakers who want the same clarity as native learners. We also provide post production captioning services to enhance the final video content for global audiences. If the course itself needs translating, see our e-learning translation services, and for narration in another language, our e-learning voice-over services.

An online medical training platform aimed to provide accessible training to healthcare professionals worldwide. We added English captions to their medical courses, including detailed anatomical and procedural demonstrations.

The captions let healthcare professionals follow complex medical terms at their own pace. Our team delivers precise, time-synchronized captions for technical courses like these.

A multilingual captioner using E-learning captioning services to make global courses accessible to learners.

Multi-Language Captioning Options

list arrow English
list arrow French
list arrow German
list arrow Chinese
list arrow Arabic
list arrow Portuguese
list arrow Japanese
list arrow Russian
list arrow Italian, and more.

A national study of 2,124 students at 15 colleges and universities, summarized by Utah State University, found that 98.6% of students find captions helpful. Our captioning makes course video easier to follow for every student.

Vanan Services offers support for multiple languages, so you can connect with learners across cultures while preserving meaning in every word. Adding speaker identification ensures each voice is recognized, making lessons easier to follow and more relatable. With our e-learning captioning service, your every course feels welcoming and accessible.

Captioners manage caption files across multiple e-learning platforms.

Captioning Platform We Support for Seamless E-learning Accessibility

When you move courses online, accessibility quickly becomes a priority. Every learner should have the same chance to follow lessons and stay engaged. That’s where our e-learning captioning platform makes a difference.

We provide closed and open captioning options so your content works smoothly for recorded materials. Our open captioning services allow viewers to read along without toggling captions on or off, offering an uninterrupted learning experience for everyone.

Many institutions’ accessibility policies require captions on course media so communication is as effective for learners with disabilities as for everyone else. Our captions are produced to help you meet them.

A popular YouTube channel offering free courses on coding and programming wanted to expand its audience and improve engagement. We added English captions to all their video tutorials.

Our closed captioning services on YouTube help educational creators publish captions in the file formats YouTube accepts.

The captions made the tutorials accessible to deaf and hard of hearing viewers and to anyone watching without sound. Our captioners time every line to the speaker, so code terms appear as they are said.

Supported E-learning Platforms List:

  • list arrow Learning Management Systems (LMS): Moodle, Blackboard, Canvas, Schoology, D2L Brightspace.
  • list arrow Online Learning Platforms: Coursera, Udemy, edX, Skillshare, FutureLearn, Khan Academy.
  • list arrow Corporate Training Tools (recordings): Microsoft Teams, Zoom, Google Classroom, Webex, GoToTraining.
  • list arrow Video Hosting & Sharing for Learning: YouTube Education, Vimeo, Panopto, Kaltura, VidGrid.
  • list arrow Virtual Classroom Recordings & Massive Open Online Course (MOOC) Platforms: Google Meet, BigBlueButton, WizIQ, OpenLearn, ClassDojo.

How Vanan Compares on What Buyers Check


What Buyers Compare Typical Providers Vanan
Price for English captions Published examples: $1.58–$2.00/min (checked November 2026) From $1.00/min
Foreign-language captioning Varies; often quoted per project 100+ languages, from $5.00/min
Accuracy Auto or lightly reviewed 99+% accuracy standard, 100% human captioners, never machine-generated
Compliance General claims Captions produced to help meet ADA, Section 508 and WCAG requirements; Federal Communications Commission (FCC), 21st Century Communications and Video Accessibility Act (CVAA) and European Accessibility Act (EAA) rules where they apply; SCC and MacCaption (MCC) broadcast delivery
Turnaround Varies Standard 2–3 business days (files up to 60 minutes) · Rush delivery within 2 to 24 hours · same-day for shorter projects on request; fixed quotes, free revisions for 30 days
Track record N/A 17+ years · 28,700+ clients · 189,000+ minutes captioned · 4.9★ from 2,456+ reviews across all platforms
Captioning Meetings & Interviews - Sample
Viewers now expect all video and audio content they’re consuming to be captioned.
Captioning - Standalone (.srt)
The captions are sent as a detached file extension with synced text & timecodes. They can be inserted in the video when required.
English
Italian
Arabic
French
Portuguese
Spanish

1

00:00:00,000 --> 00:00:19,552

[Music]

2

00:00:19,552 --> 00:00:23,323

Welcome to

World Wide Business

I'm Kathy Ireland.

3

00:00:23,323 --> 00:00:26,126

Despite the ubiquity

of audio and video

4

00:00:26,126 --> 00:00:30,263

today's need for the

typed word is more

important than ever.

5

00:00:30,263 --> 00:00:33,033

And no one answers this

growing need better

6

00:00:33,033 --> 00:00:34,934

than Vanan Services.

1

00:00:00,000 --> 00:00:19,552

[Music]

2

00:00:19,552 --> 00:00:23,323

Benvenuti a

World Wide Business

Mi chiamo Kathy Ireland.

3

00:00:23,323 --> 00:00:26,126

Nonostant l'ubiquità

di audio e video

4

00:00:26,126 --> 00:00:30,263

oggi più che mai, la

parola stampata

è importante.

5

00:00:30,263 --> 00:00:33,033

e nessuno risponde a

questa necessità

6

00:00:33,033 --> 00:00:34,934

meglio di Vanan Services.

1

00:00:00,000 --> 00:00:19,552

[موسيقى]

2

00:00:19,552 --> 00:00:23,323

مرحباً بكم في

"وورلد وايد بيزنيس"

أنا كاثي آيرلاند

3

00:00:23,323 --> 00:00:26,126

بالرغم من انتشار

السمعي البصري

4

00:00:26,126 --> 00:00:30,263

فإن الحاجة للكلمة

المطبوعة أصبحت اليوم

أكبر من أي وقت.

5

00:00:30,263 --> 00:00:33,033

ولا أحد يلبي

هذه الحاجة المتزايدة أفضل

6

00:00:33,033 --> 00:00:34,934

من "خدمات فانان".

1

00:00:00,000 --> 00:00:19,552

[Musique]

2

00:00:19,552 --> 00:00:23,323

Bienvenue dans

"World Wide Business"

Je suis Kathy Ireland.

3

00:00:23,323 --> 00:00:26,126

Malgré l'ubiquité

de l'audio et de la vidéo,

4

00:00:26,126 --> 00:00:30,263

aujourd'hui le besoin du

mot tapé est plus

important que jamais.

5

00:00:30,263 --> 00:00:33,033

Et personne ne répond

à ce besoin croissant mieux

6

00:00:33,033 --> 00:00:34,934

que "Vanan Services".

1

00:00:00,000 --> 00:00:19,552

[Música]

2

00:00:19,552 --> 00:00:23,323

Bem-vindos

World Wide Business

Me chamo Kathy Ireland.

3

00:00:23,323 --> 00:00:26,126

Apesar da onipresença

de audio e video

4

00:00:26,126 --> 00:00:30,263

hoje a necessidade pelas

palavras escritas são mais

importante que nunca

5

00:00:30,263 --> 00:00:33,033

e nada responde essa

crescente necessidade melhor

6

00:00:33,033 --> 00:00:34,934

que Vanan Services

1

00:00:00,000 --> 00:00:19,552

[Música]

2

00:00:19,552 --> 00:00:23,323

Bienvenidos

World Wide Business

Soy Kathy Ireland.

3

00:00:23,323 --> 00:00:26,126

Pese a la omnipresencia

del audio y vídeo,

4

00:00:26,126 --> 00:00:30,263

hoy la necesidad por las

palabras escritas es más

importante que nunca.

5

00:00:30,263 --> 00:00:33,033

y nadie responde a esta

creciente necesidad mejor

6

00:00:33,033 --> 00:00:34,934

que Vanan Services

Captioning File Formats Compatible with Every Learning Platform

Captions only help if they play in your course. We deliver pop-on, roll-up and paint-on captions in the formats below, and our captioning specialists prepare each file to your platform’s specification.

Supported File Formats:

FormatFull nameTypical use
SRTSubRip SubtitleMost learning platforms and web players
WebVTTWeb Video Text TracksWeb players, Canvas and iOS devices
SCCScenarist Closed CaptionUS broadcast (CEA-608 data)
MCCMacCaption Closed CaptionBroadcast (CEA-708 data)
DFXPDistribution Format Exchange ProfileKaltura and enterprise video platforms
TTMLTimed Text Markup LanguageStreaming and web players
SMPTE-TTSociety of Motion Picture and Television Engineers Timed TextBroadcast and online delivery
STLEuropean Broadcasting Union subtitle file (EBU-STL)European broadcast
SBVSubViewerYouTube and Articulate Storyline 360
SMISynchronized Accessible Media Interchange (SAMI)Legacy media players
CAPCheetah CaptionBroadcast caption systems
ITTiTunes Timed TextApple platforms
XMLExtensible Markup Language caption fileCustom players and editing tools
JSONJavaScript Object NotationWord-level timing data for custom players
TXTPlain textCaption text without timing
AAFAdvanced Authoring FormatAvid and video editing workflows

Captions and transcripts enhance comprehension, engagement, and retention by allowing learners to absorb content visually and audibly. With pre-recorded content, you can easily add captions that fit seamlessly with your material.

We offer custom caption styling, helping your content stay consistent with your branding while meeting the diverse needs of your audience. Our team ensures that each caption is tailored to enhance your content, providing a seamless learning experience for every viewer.

Our offline captioning services prepare and review captions after video recording is complete.

How do you protect confidential course content and privacy requirements?

Course files stay confidential: transfer is secure, access is limited to the team assigned to your project, and a non-disclosure agreement (NDA) is available for proprietary material.

arrow icon Secure file handling with access controls for project teams

arrow icon NDA available for proprietary course materials

arrow icon Secure transfer for uploads and delivered files

arrow icon Contact information: call 1-800-230-7918 to discuss requirements


File Formats

We are flexible. We follow any format in, any format out approach and provide captions in the following formats:
.SRT .SCC .WebVTT .XML .MCC
.CAP .TXT .DFXP .STL
.TTML .SMI .ITT .AAF

Case Study: English to Spanish E-Learning Captioning Services

Client Information

Client Industry: Healthcare Training & Education

Location: Houston, Texas, USA

File Information

File Type & Duration/Page Count: E-learning video modules, 12 hours total content

Goal

The client, a healthcare training provider, required accurate English-to-Spanish captioning for their e-learning modules. Their objective was to make training courses accessible to Spanish-speaking healthcare staff, improve knowledge retention, and ensure compliance with internal diversity and inclusion goals. The captions needed to be precise, synchronized, and tailored for a professional learning environment.

Key Challenges

  • list arrow Multiple technical terms and healthcare-specific jargon
  • list arrow Ensuring captions aligned with rapid instructional content and medical demonstrations
  • list arrow Maintaining readability without compromising training flow
  • list arrow Delivering captions suitable for learners of varying proficiency levels in Spanish

Speakers & Languages

Number of Speakers: 4 (instructors and subject-matter experts)

Languages: English (source), Spanish (target captions)

Delivery Time

Project Duration: 3 weeks

Strategy

The project team adopted a three-phase approach:

  • list arrow Terminology Alignment: Developed a bilingual glossary of healthcare terms to maintain consistency across all modules.
  • list arrow Caption Engineering: Used specialized captioning tools to ensure proper synchronization with video pace and visual demonstrations.
  • list arrow Quality Review: Conducted dual-layer review. First by linguists with healthcare expertise, then by e-learning specialists to ensure accuracy and learner readability.

Results

  • list arrow Improved accessibility for Spanish-speaking learners, covering over 1,200 trainees.
  • list arrow Boosted course completion rates by 28% compared to previous English-only modules.
  • list arrow Enhanced user satisfaction ratings, with over 90% of Spanish-speaking participants reporting better comprehension.
  • list arrow Strengthened the client’s compliance with corporate diversity and inclusion initiatives.

Testimonial

"The captioning services were precise and professionally executed. Our Spanish-speaking staff now engage with training more effectively, and the feedback has been overwhelmingly positive." - Healthcare Training Provider, USA

How to Find Us?

You will find our office in 224 W 35th St #1206-5,
New York, NY 10001.
Tel: (646) 481-2955
Nearby places
Location
Miles
Manhattan, New York
1.4 miles
Central Park, New York
1.3 miles
Bronx, New York
10.2 miles
Staten Island, New York
13.5 miles
Queens, New York
11.7 miles
Brooklyn, New York
6.9 miles
map

Frequently Asked Questions

Our captions are produced to help organizations meet the Section 508, ADA and WCAG requirements that apply to their online courses. Each file is checked on the four points accessibility reviewers look at: accuracy, synchronization, completeness and placement, with readable line breaks, a reading speed of 17–20 characters per second, and speaker identification and sound descriptions where needed.


Yes. We deliver SRT, WebVTT and other formats prepared for Canvas, Moodle, Blackboard, Articulate Storyline and most video platforms used in e-learning. Files use Unicode (UTF-8) encoding so special characters display correctly, and several formats can be exported from one timed master.


Yes. We caption full module libraries in batches with consistent terminology and style across every lesson. Volume pricing applies from 60+ minutes, with special rates for education, non-profit and healthcare clients. Large batches keep one style standard and one point of contact, so the last file matches the first.


Captioners are matched to the subject, so medical, engineering, software and compliance terms are captured correctly, with a review step for 99+% accuracy. You can share a glossary of product names, acronyms and preferred spellings, or a style guide for numbers and speaker labels, and we apply it across every lesson and later update. Names and technical terms are verified in context rather than spelled phonetically, which is where automated captions most often fail.


Yes. We translate captions into 100+ languages, from $11.20/min, using linguists assigned by language, so one course master serves learners worldwide. Translations are timed against the original captions, so every language version stays in sync with the same master.


Talking-head lectures, screencasts, software demos, animated explainers and interactive video lessons are all supported. One order can mix content types, and unusual formats are welcome: send a short sample and we confirm fit before you commit.


Yes. We caption recorded lectures, class sessions and webinars from Zoom, Microsoft Teams, Google Meet or your learning platform once the session has ended, and return caption files ready to upload with the recording.


Yes. On request we produce SDH-style captions with speaker identification and relevant sound descriptions. Labels and cues like [door slams] or [tense music] let viewers follow who is speaking and what is happening beyond the dialogue.


Captioning is priced per minute of video with discounts for course libraries. Quotes are itemized per module, so you can see the cost of each lesson and phase the rollout if budgets require. Send your runtime for a free quote.


Yes. Rush delivery within 2 to 24 hours is available at 50% above the base rate, and same-day delivery is possible for shorter projects on request. Series and course batches can be scheduled to land together on one launch date, before enrollment opens.


Share files, links or a learning platform export, and we return caption files ready to upload alongside each video. No lengthy setup is needed: send the file, approve the quote, and work begins, any hour of the day.


E-learning captioning starts at $1.00/min for English captions and $5.00/min for captions in other languages. Burned-in (open) captions start at $5.00/min, and caption translation into another language at $11.20/min. Rush delivery adds 50%. Volume pricing applies from 60+ minutes, quotes are itemized per module, and there is no setup fee or minimum order.

Standard delivery is 2–3 business days for files up to 60 minutes. Rush delivery within 2 to 24 hours is available, with the exact time based on file length, language and audio quality. Longer files and rare languages get a delivery date in writing with the quote.

We deliver SRT, WebVTT, SCC, DFXP and TTML files, plus the other formats in the Supported File Formats table on this page. Captions come as separate files for upload, or burned into the video when you need open captions, and we can match your platform's file naming and timing requirements.

Rates are per minute of video, and every order includes human transcription, line-by-line timing, a senior review and free revisions for 30 days after delivery. English captions start at $1.00/min and other languages at $5.00/min.

Delivery depends on total minutes, audio quality and the number of modules. Standard delivery is 2–3 business days for files up to 60 minutes. Rush delivery within 2 to 24 hours is available. A full course gets a dated delivery schedule with the quote.

Yes. Volume pricing applies from 60+ minutes, with special rates for education, non-profit and healthcare clients. For ongoing captioning, tell us your expected monthly minutes when you request a quote.

We follow caption best practices on every file: readable line length, a reading speed of 17–20 characters per second, clear line breaks, speaker identification and relevant sound effects where needed, and captions timed to the spoken word and checked line by line before delivery. Which accessibility rules apply to your courses is explained in the section on whether captions are required for online courses.


Yes. Share a glossary of product names, acronyms and preferred spellings, or a style guide for punctuation, numbers and speaker labels, and we apply it consistently across lessons and later updates. Your subject-matter experts can review one module first, and we apply their corrections to the rest.


Yes. We deliver SRT, WebVTT, SCC and DFXP/TTML files, as separate caption files for upload or burned into the video file when needed, and we can match your platform’s naming conventions and timing requirements.

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