Professional Meeting Transcription Services for Your Business
Transcribed over 850,000 minutes.










Top-Notch Business Meeting Transcription Services Delivered
Vanan Services provides top-tier business meeting transcription services in the US that ensure every detail is captured with 99% accuracy promptly. Whether you have audio and video recordings or need audio transcription for meetings, we deliver clear and precise outcomes. We understand the importance of confidentiality in business discussions, which is why we adhere strictly to confidentiality agreements like NDAs. Our team is skilled in providing meeting discussion transcripts that are easy to follow and thorough. Additionally, we specialize in video transcription, ensuring your visual content is seamlessly transcribed. We support educational initiatives and social causes by offering exclusive discounted rates for students, academic institutions, and non-governmental organizations requiring meeting transcription services.
Trust us to handle your transcription needs with professionalism and care, enhancing your business's communication and documentation. General transcription services begin at $1 per minute, while legal transcriptions start at $2 per minute. Call us at 1-800-230-7918.





Accurate Academic Lectures Transcription for Every Discipline
Our transcription services offer precise transcription of academic lectures for all disciplines, ensuring every word is captured accurately. Whether for e-learning transcription or seminar transcription, we provide comprehensive and intelligent transcripts. We understand the diverse needs of schools and universities transcription, delivering content that enhances learning and research. Our rapid transcription turnaround times mean you get your transcripts quickly without compromising quality. From training session transcription to more specialized academic content, our team is equipped to handle several types of content:
Trust us to provide the accurate and reliable transcripts you need to support your educational goals. Take advantage of our volume pricing with discounts on bulk meeting transcription projects, perfect for organizations with regular board meetings, conferences, or ongoing training sessions.


Have a look at our samples & clear your doubt about our accuracy.

Seamless Conference Transcription Services for Corporates and Start-Ups
Our conference transcription services ensure a seamless experience for all types of businesses, capturing every detail accurately. Whether you need accurate meeting transcription or specific services like annual general meeting transcription, Vanan Services provides comprehensive solutions complemented by our 24/7 customer support. Our board meeting transcription services are designed to handle complex discussions even with background noise, ensuring clarity and completeness. We specialize in corporate meeting transcription, making sure that all critical points are documented efficiently. Our team is adept at managing multiple speaker transcriptions, providing verbatim and edited transcripts that are organized and easy to understand. Choose the transcription style that best fits your meeting needs: verbatim for capturing every word and nuance exactly as spoken, edited for clean and polished readable text, or intelligent transcription that delivers contextually accurate, well-formatted documents with proper speaker identification and action item highlights.
Research shows that the average employee spends approximately 31 hours per month in meetings, which can account for nearly 15% of their total work time. For some organizations, especially at the executive level, meetings can consume up to 50% of an employee's workweek. Our transcription services help optimize this time by providing accurate records, allowing teams to focus on actionable insights and follow-up tasks.
Supported Meeting Platforms
Zoom
Microsoft Teams
Google Meet
WebEx
Skype
GoToMeeting
BlueJeans
In-person meeting recordings, etc.










Multilingual Transcription Services for Global Accessibility
Our multilingual transcription services make global accessibility a reality, offering support in over 100 languages, such as English, Japanese, Spanish, Korean, Portuguese, German, French, Mandarin, Italian, Japanese, etc. Whether you need verbatim transcription or rush delivery (within 2 to 24 hours), we are ready to provide accurate and timely service. We are committed to ensuring everyone, including people with disabilities, can access important content through our detailed and precise transcripts. Our team understands the nuances of different languages and dialects, ensuring your message is conveyed accurately. We accept all standard file formats, including MP3, AIFF, WAV, FLV, MP4, WMA, AVI, M4a, DSS, and MPEG for audio as well as Mp4, SWF, F4V, FLV, AVI, WMV, MOV, AVCHD, GVI, and more for video.
In today's globalized business environment, approximately 56% of multinational companies hold meetings where participants speak different languages. Our native transcribers ensure that your meetings are accessible and understood by everyone, regardless of language barriers.


Efficient Online Meeting Transcription for Remote Teams
Our transcription services provide reliable support for remote teams, making online meeting transcription straightforward and efficient. We offer precise transcriptions for Google Meet, Zoom calls, Microsoft Teams meetings, and teleconferences, ensuring that all discussions are accurately captured. Our expertise also extends to virtual meetings and webinar transcription, helping you keep detailed records of your sessions. With our speaker identification feature, we can accurately differentiate between multiple speakers, even when multiple accents are involved. Our services are designed to enhance communication and accessibility, making it easier for your team to stay informed and connected.
Global connectivity and the recent pandemic have revolutionized the way meetings are conducted, with over 70% of professionals participating in at least one virtual meeting per week. Our transcription services cater to the needs of a globally connected world, providing accurate and timely transcripts that bridge communication gaps and support virtual collaboration.
Precise and Reliable Transcripts for All Your Needs
Our services offer precise and reliable transcripts tailored to meet industry and ISO standards. We specialize in providing ADA-compliant transcripts, ensuring accessibility for all. As a certified minutes of meeting transcription company, we deliver clean transcripts with time stamps for easy reference. Our high-accuracy transcription services are designed to handle various environments, including noisy background transcription.
Types of Transcriptions We Offer:
Vanan Services guarantees quality and clarity in every transcript, helping you maintain meticulous records.


Meeting Minutes Transcription for Businesses Worldwide
Our meeting minutes transcription services provide businesses worldwide with accurate and detailed records of their meetings. We offer professional meeting transcription services, including shareholders meeting transcription and telephone dictation services, to ensure that every detail is captured. Our skilled U.S.-based transcriptionists are experts in transcribing audio/video meetings and the transcription of agendas. With our 24/7 customer support and same day transcription services, we're always available to assist with your transcription needs, ensuring timely and reliable service for businesses operating across different time zones. Trust us to deliver comprehensive and precise transcripts that support your global business operations.
The term "minutes" in meeting contexts originates from the Latin word "minute scriptura," meaning "small writing." This demonstrates the concise nature of documenting key points rather than verbatim records. You can outsource your meeting minutes transcription to us, and we will create clear and concise meeting minutes that capture the essence of discussions with precision.
Secure Transcription Solutions for Internal Calls and Meetings
Our secure transcription solutions provide reliable services for any internal call transcription. Our quality assurance process guarantees that every transcript meets high standards of security with encrypted servers, foolproof workflows, and restricted access to files. We offer all this and more at very reasonable pricing in the transcription industry, making it affordable for businesses and individuals to maintain thorough and secure documentation. With our focus on security and accuracy, you can trust us to handle all your transcription needs with the utmost competence and confidentiality.


Case Study: Meeting Transcription Services (Norwegian→Norwegian & English→English)
Client Information
Industry: Music & Entertainment
Location: New York City, USA
File Information
File Type: Audio recordings (MP3)
Duration: Three recordings—a 2 min 13 sec Norwegian session and two English sessions of 3 min 26 sec and 3 min 15 sec respectivelyfileciteturn0file0
Reference Files: Instrumental tracks provided for vocal isolation
Goal
The client needed accurate, verbatim meeting transcription services for all recordings in their original languages, with:
Native-speaker transcribers
No time-codes; speaker identification included
Word (DOCX) deliverable
Turnaround within 2 business days
Key Challenges
Audio Complexity: Background music and overlapping vocals required advanced filtering
Language Nuances: Song-specific terms and Scandinavian spelling variants (e.g., “bobble” in Danish vs. Norwegian usage)
Multiple Speakers: Recordings ranged from solo vocals to 3–5 speaker segments
Tight Timeline: Strict 2-day delivery window
Speakers & Languages
- Recordings: 3
- Speakers:
- Norwegian file: 3–5 speakers
- English file #1: 3–5 speakers
- English file #2: 1 speaker
- Languages: Norwegian, English
Delivery Time
Delivered fully transcribed documents within 2 business days.
Strategy
Specialized Assignment: Engaged transcribers with music-audio expertise and native fluency
Audio Enhancement: Used vocal-isolation tools to minimize background interference
Quality Assurance: Internal QA to verify terminology, speaker labels, and lyric accuracy
Client Feedback Loop: Rapid revision cycle to address minor word-choice queries
Results
100% On-Time Delivery: All transcripts met the 2-day target
High Accuracy: Verbatim capture of multilingual content and speaker turns
Efficient Revisions: Minor QA issues resolved in a single review round
Streamlined Workflow: Client seamlessly integrated transcripts into post-production
Testimonial
"The team delivered precise transcripts within our tight deadline, making our post-production process seamless." – Client, Music & Entertainment