Finding professional transcribers who keep up with New York's pace isn't easy. Expert transcriptionists at Vanan Services, with over 7 years of experience, work with companies across Manhattan, Brooklyn, and beyond, delivering certified transcription with guaranteed accuracy of 99%. We've spent years building a reliable service that works for busy professionals.
Real people handle your projects—we use human transcription exclusively, no robots or automated software. Each transcript undergoes our quality assurance system, which includes a thorough quality review and meticulous proofreading.
Same-day service has become our specialty, helping lawyers meet court deadlines and executives prepare for morning meetings. Our focus on client satisfaction is evident in the details—formatted exactly as you need it, delivered when promised.
Our general transcription services are available from just $1 per minute, while legal transcription starts at $2 per minute. Get your complimentary quote today by calling 1-800-230-7918. We offer discounts on bulk orders and for students, as well as NGOs.
Located on 35th Street, we’re just minutes away from Madison Square Garden (0.6 miles) and Penn Station (0.4 miles).
File SubmissionProject AssessmentTranscriber AssignmentTranscription & Time-StampingEditing & ProofreadingQuality AssuranceDeliverySupport & RevisionsDid you finish a focus group in Brooklyn or wrap up an important phone call with overseas clients? Recording a voice memo after a meeting? Count on our expert transcribers! Businesses across NYC trust Vanan Services for precise audio-to-text conversion. We specialize in quick transcription that captures every detail. We provide NDA protection on every project, and each transcript goes through strict quality checks/proofreading to ensure accuracy and confidentiality.
Our team provides both clean and edited transcripts, depending on what works best for your project. New York transcription services like ours include speaker identification and precise timestamping to help you navigate content quickly. Complex case study interviews with multiple speakers' transcriptions become organized, searchable documents. Our transcribers work through background noise from aged recordings and provide a verbatim transcription that keeps authentic voices intact.
We provide custom formatting for each client. Plus, agencies love our white label options to offer transcription under their own brand name. Our office is just 0.3 miles from Herald Square, making it a quick and easy walk.
Law firms, attorneys, paralegals, and courts
Police departments, detectives, DAs, and other law-enforcement agencies
Hospitals, clinics, doctors, and mental-health providers
Individuals for personal, immigration, academic, or business needs
Government agencies and nonprofits
Media & entertainment teams (TV/film, journalists, podcasters, YouTubers)
Corporate & finance businesses (meetings, earnings calls, HR, compliance)
Universities, researchers, professors, and students
New York's 205,000+ businesses across 1,000 industries each have unique documentation needs. Our transcribers master sector-specific terminology from legal jargon to medical terms. You get customized formatting that matches your industry's exact requirements. We follow ISO-standard transcription, using documented workflows, multi-step quality checks, and secure data handling to deliver consistent, accurate, and confidential transcripts every time.
Finance and Insurance Real Estate Legal and Professional Services Healthcare and Medical Technology and Information Retail, Fashion, and E-commerce Education, Research, and Historical
Tourism and Hospitality Sports Religious Organizations Media Entertainment, Music, and Events Construction and Engineering, etc. Running a business in New York means constant communication—from your client meeting in the Financial District to that crucial conference call with your shareholder group. Whether you're a startup founder, an entrepreneur building your dream, or managing an enterprise, precise documentation drives smart decisions.
Your board meeting discussions, contract negotiations, and company presentation content deserve professional transcription. We handle everything from employee training sessions to HR interviews and staff meeting recordings.
Our team supports market research projects for both small business owners and established firms seeking partnership opportunities. Need outsourced solutions? We work with wholesale operations, reseller networks, and growing startups alike.
Our transcribers specialize in fast turnaround times and confidential handling of sensitive corporate data. We transform your audio into searchable, time-stamped documents that protect your business intelligence.
Your bilingual conferences get edited & intelligent transcription from native speakers who understand cultural nuances. Want to stop by? We’re conveniently 0.8 miles from the Empire State Building and only 0.5 miles from Times Square.
Board meeting recordings Shareholder meetings Conference calls and video conferences Client consultations and meetings Employee training sessions and workshops HR interviews and exit interviews Staff meetings and team briefings Quarterly earnings calls Company presentations and keynotes Sales calls and negotiations Contract discussions, etc.The financial services industry contributes $500 billion to New York's economy and employs over 330,000 people, representing the largest consumer of transcription services in the city. This massive demand is driven by strict SEC regulations requiring verbatim documentation of all investor communications and material disclosures within 24-48 hours.
Wall Street earnings calls generate over 4,000 hours of audio content each quarter. Most calls (73%) occur between 8-10 AM EST to accommodate global markets before the NYSE opening bell. Financial professionals need error-free documentation for every earnings call and investor meeting in the banking sector—and the clock is always ticking.
Our specialized financial transcribers handle this volume with rush turnaround options. When multiple stakeholders speak different languages on one call, our transcribers are ready. Major financial institutions like JPMorgan Chase, Goldman Sachs, Morgan Stanley, Citigroup, and Bank of America Merrill Lynch rely on our transcription services for critical needs.
We handle over 100 languages and ensure that every crucial detail is accurately represented in your reports. Located near Grand Central Terminal (1.0 mile), our office is at the heart of the city; visit us.
Recently, a major investment bank required urgent transcription of 12 hours of merger negotiations involving Chinese and American executives, including technical financial terminology and multilingual discussions. Our Wall Street-specialized team delivered time-coded transcripts within 6 hours, enabling legal review before Asian markets opened. This exemplifies how our team's extensive expertise in financial terminology delivers the documentation Wall Street depends on regularly.
Earnings Calls Board Meetings Investor Conferences Analyst Briefings Merger & Acquisition Discussions Compliance Training Sessions Risk Management Meetings Client Advisory Calls Quarterly reports Trading Floor Communications Audit Committee Meetings Banking Webinars/conferences, and more.Law firms in NYC process mountains of audio. Criminal law depositions, family law hearings, and intellectual property disputes—each needs precise documentation. We convert cassette tape recordings and analog files from judicial proceedings into searchable digital documents.
Workers' compensation cases and medico-legal reports demand extra care. When Cravath, Sullivan & Cromwell, Skadden, Davis Polk, and Cleary Gottlieb need flawless legal transcription, they rely on certified & confidential services. Every lawyer we work with gets a confidentiality agreement up front. Attorney-client privilege and privileged information stay protected.
New York courts handle over 3.6 million cases annually across all five boroughs. The State Unified Court System processes everything from traffic violations to complex commercial litigation. Law firms spend $9.8 billion on litigation support services, including transcription. Nearly 73% require same-day turnaround for depositions and critical proceedings. Count on Vanan Services for flawless court transcription services!
A Manhattan law firm needed 200 hours of witness depositions transcribed for a multinational fraud case, including heavy NYC accents and financial jargon from Wall Street executives. Our certified transcribers completed the project in 72 hours with verbatim accuracy, demonstrating our capability to handle complex, high-volume legal transcription under tight deadlines. Need quick transcription? The New York County Supreme Court, Civil Branch, is just 3.4 miles from our office.
Witness statement Legal proceedings Legal dictation Interview Deposition Trial Courtroom proceedings Arbitration hearings Mediation sessions Client consultations Police interrogations Grand jury testimony Bail hearings, etc.The NYPD's 20,000+ body cameras generate approximately 1.5 million hours of footage annually. Each critical incident requires a full transcription for legal proceedings and internal review. Our certified transcribers specialize in body camera audio, precisely capturing field recordings.
Our law enforcement transcription team delivers CJIS-compliant transcripts for every police interview and criminal investigation, ensuring each legal document is accurate, court-ready, and securely handled. From early-stage discovery to final case files, we support New York attorneys with verified transcripts that strengthen law enforcement evidence and preserve the integrity of every criminal investigation.
New York hospitals handle complex documentation, requiring transcription that matches their demanding pace. Leading healthcare facilities manage thousands of patient records through specialized documentation systems. NYC's Emergency Medical Services handles 1.5 million calls annually, with each call transcribed within 4 hours for quality assurance.
Our HIPAA-compliant transcribers specialize in urgent medical documentation and protect medical privacy while delivering high-quality transcripts.
Top healthcare institutions in New York City, such as NewYork-Presbyterian Hospital, Mount Sinai Health System, NYU Langone Health, Memorial Sloan Kettering Cancer Center, and Lenox Hill Hospital, rely on transcription providers like Vanan Services to ensure flawless medical documentation and patient care.
When a physician needs clinical notes or a doctor requires telemedicine reports, patient confidentiality remains non-negotiable. Our certified medical scribes handle STAT (urgent/rush transcription) requests within a few hours. Healthcare professionals trust our transcription for critical documentation needs.
Doctor–patient consultations Medical dictations Surgical procedures Medical conferences and seminars Clinical research interviews Case studies and medical reports Telemedicine sessions Radiology, pathology, and lab reports Pharmaceutical and regulatory meetings Continuing Medical Education (CME) sessions, and more. In the fast-paced world of television, radio, and film, transcription accuracy is vital. New York City produces over 250 TV shows each year, generating nearly 11,000 hours of footage—all of which require meticulous post-production transcription for closed captions, international distribution, and legal compliance.
Leading media giants such as Vox Media, Condé Nast, Complex Networks, CBS News and Stations, and NYC Media depend on precise transcripts to create flawless captions, interviews, and broadcast content.
At Vanan Services, our transcribers are trained in broadcast standards and deliver FCC-compliant transcripts every time. From newsroom recordings to film dialogue, we ensure clarity and consistency across every project. Producers, broadcasters, and documentary makers trust us to transform raw audio into polished, ready-to-air subtitles.
Your podcast or video series deserves a transcript that captures every nuance, emotion, and tone. That’s why we provide 24/7 support—because deadlines in media production don’t wait. Our team undergoes specialized training in media terminology, ensuring industry jargon is always transcribed with accuracy and confidence.
Television shows, series episodes, and pilot scripts Feature films, documentaries, and short films Radio broadcasts, talk shows, and DJ segments Podcast episodes and audio series Broadway shows, theater performances, and rehearsals News reports, press conferences, and media briefingsAre you a student in NYC drowning in hours of dissertation interviews? Your academic research deserves accurate documentation. We understand the pressure of meeting thesis deadlines while managing lecture recordings and seminar notes.
Our ATA-certified transcribers specialize in educational content for every university and college setting. From professor interviews to conference presentations, we handle scholarly work with precision.
Whether you're conducting qualitative research or need speech transcriptions for your library archives, we deliver certified transcriptions that meet higher education standards. We capture multiple accents perfectly!
Top universities in New York, such as New York University (NYU), Columbia University, Fordham University, Pace University, and The City University of New York (CUNY) require professional transcription services to support lectures, research projects, interviews, and academic documentation with precision and clarity.
We transform your complex academic research into searchable, citable documents. Every dissertation interview and educational recording receives meticulous attention, ensuring your scholarly work maintains its integrity.
Dissertation Interviews Focus Group Discussions Thesis Defense Recordings Lecture Recordings Academic Conferences Research Interviews Seminar Presentations Lab Observations Field Study Recordings Oral History Projects Academic Podcasts, and more.Meet us at our office. We are located about 1.4 miles from Central Park.
Client Industry: Healthcare
Location: New York, USA
File Type & Page Count: Audio recording, 90 minutes
The client, a leading healthcare provider based in New York, required verbatim transcription of patient consultation recordings originally conducted in Spanish. These transcriptions were needed for internal review and compliance purposes. The client emphasized the importance of accuracy in medical terminology and confidentiality due to the sensitive nature of the recordings. The transcribed content was also to be translated into English for integration into electronic health records.
Medical terminology with region-specific nuances Background noise and overlapping speech during some consultations Requirement for dual expertise in both transcription and medical translation Strict confidentiality standards and HIPAA complianceNumber of Speakers: 2–3 per recording (Doctor, Patient, Occasionally a Nurse)
Languages Used: Spanish (original), English (final output)
Project Duration: 4 days
The project was approached in a two-phase process:
Medical Transcription Phase: Native Spanish transcribers with healthcare experience produced time-coded transcripts with all key dialogue captured. Translation Phase: A dedicated team of certified Spanish-to-English translators with a background in medical documentation translated the transcripts with a focus on preserving terminology accuracy and tone. All content passed through a quality assurance and compliance check, ensuring alignment with HIPAA and institutional standards. 100% accuracy achieved in terminology according to post-project audit Turnaround delivered ahead of schedule, improving the client's documentation workflow Allowed client to seamlessly archive and share multilingual patient records Enhanced internal communication among English-speaking medical staff
Significantly reduced time-to-record filing by over 30% compared to their previous manual process"Professional, fast, and accurate—this service helped streamline how we manage bilingual patient records. Highly recommend for any healthcare provider" – Operations Manager, Healthcare Industry
